How to Print Envelopes in Microsoft Word: Microsoft Word Tutorial

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Create and Print Envelopes in Microsoft Word

Many people encounter the task of creating and printing envelopes in Microsoft Word, yet despite being a long-standing feature of the software, not everyone knows how to do it. This tutorial explains the process by offering a step-by-step guide on creating and printing single and multiple envelopes.

For anyone who frequently sends physical mail, understanding how to produce customized envelopes efficiently can save considerable time and effort. Whether you’re managing a large-scale event that requires sending out hundreds of invitations or printing a few envelopes with different addresses, this guide covers the essential tools and techniques.

The tutorial equips users with practical skills, from setting up their return address to adjusting print settings and even utilizing Word’s mail merge function for bulk mailings. This guide is handy for office workers, event planners, and small business owners who regularly engage in correspondence and need a reliable method for producing well-formatted envelopes.

• Create and Print Envelopes in Microsoft Word
  • Access the Envelopes Feature
  • Set Up the Return Address
  • Enter the Delivery Address
  • Adjust Envelope and Printing Options
  • Print a Single Envelope
  • Create Multiple Envelopes Manually
  • Save and Print Multiple Envelopes

Access the Envelopes Feature

Steps

1. Open a blank document in Microsoft Word.
2. Navigate to the Mailings tab in the ribbon.
3. In the Create group, click on Envelopes. This opens the Envelopes and Labels dialog box.

Set Up the Return Address

Steps

1. In the Envelopes and Labels dialog box, go to the Envelopes tab.
2. Enter your return address in the designated box. This address will appear in the top left corner of the envelope.
3. To automatically use this return address for future envelopes:
   • Click Cancel to exit the dialog box.
   • Go to File > Options > Advanced.
   • Scroll down to the General section.
   • Enter your return address in the Mailing Address box.
   • Click OK to save your settings.

Enter the Delivery Address

Steps

1. In the Envelopes and Labels dialog box, type the delivery address in the Delivery address box.
2. If you have addresses saved in an address book linked to Word, click the Address Book icon to select a delivery address.

Adjust Envelope and Printing Options

Steps

1. Click on Options in the Envelopes and Labels dialog box.
2. Under the Envelope Options tab:
   • Select the correct envelope size from the dropdown menu.
   • If desired, adjust the font, size, and position of the delivery and return addresses.
3. Switch to the Printing Options tab:
   • Review the Feed Method to determine how to insert envelopes into your printer.
   • Confirm the correct orientation and method for feeding the envelopes.
   • Click OK to save your settings.

Print a Single Envelope

Steps

1. Load your envelope(s) into the printer based on the instructions from the Printing Options tab.
2. In the Envelopes and Labels dialog box:
   • To print immediately, click Print.
   • To save the envelope for future use, click Add to Document. This will insert the envelope into your Word document.
3. If you added the envelope to the document, save the document as you usually would.

Create Multiple Envelopes Manually

Steps

If you need to print multiple envelopes with different addresses:

1. Ensure your cursor is positioned at the top of the first envelope in the document.
2. Go to the Layout tab.
3. Click on Breaks and select Next Page to insert a section break. This will create a new page for the next envelope.
4. Click on the new blank envelope at the top of the page.
5. Navigate back to the Mailings tab and click Envelopes.
6. Enter the new delivery address.
7. Click Add to Document to add the envelope to the document.
8. Repeat steps 1-7 for each additional envelope.

Save and Print Multiple Envelopes

Steps

1. After adding all your envelopes to the document, save the document by going to File > Save As.
2. To print all the envelopes, load them into your printer as directed by the Printing Options tab and select Print.

Following these steps, you can efficiently create and print single and multiple envelopes in Microsoft Word.

Also read:

How to Split Pages in Word

Mastering Word: How to Create and Update an Index

How to Create a Template in Word: Creating Templates in Word

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Simon Sez IT has been teaching Word and other business software for over fifteen years. You can access 200+ IT training courses for a low monthly fee.

Simon Calder

Chris “Simon” Calder was working as a Project Manager in IT for one of Los Angeles’ most prestigious cultural institutions, LACMA.He taught himself to use Microsoft Project from a giant textbook and hated every moment of it. Online learning was in its infancy then, but he spotted an opportunity and made an online MS Project course - the rest, as they say, is history!