How to Insert a Calendar in Word? 3 Easy Methods
Note: (This guide on how to insert calendar in Word is suitable for all Microsoft Word versions, including Office 365)
A calendar is a document that helps you organize your time. It can also be used to remind yourself of upcoming events or deadlines.
When you are curating a Word document for official purposes containing information relating to dates, agendas, or other appointments, you might need to use the calendar for referral purposes. You might even use the document to keep track of important dates such as birthdays, anniversaries, appointments, or meetings.
In this article, I will show you three methods of how to insert a calendar in Word.
You’ll Learn:
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How to Insert a Calendar in Word?
Using Word Templates
Step 1: Click and open a new or any existing Word document.
Step 2: Go to the File tab at the top left corner of the document and click it. A list of options will appear. Click on the New option.
Step 3: A Template window will appear. In the “Search Box” search for Calendars.
Step 4: A list of calendar templates will appear on the screen. Select a calendar template according to your requirement.
Step 5: Select your desired calendar and click on the Create button. After clicking on the create option, it will start downloading your desired calendar.
The screenshot below shows that a calendar is inserted into the Word document.
Using the Quick Table Option
You can also create a calendar manually by using the steps below.
Step 1: Open a new Word document.
Step 2: Place the pointer in the document where you want to create a calendar.
Step 3: Once you have selected the document, go to the Insert tab on the Ribbon and click on the Table option.
Step 4: An Insert Table dialog box will appear on the screen. Under that, click on Quick Tables.
Step 5: A Built-in window appears on the screen. Select a calendar according to your needs.
Take a look at the screenshot below to see the December calendar inserted into the Word document.
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Create a Calendar Manually
Following are the steps to create a calendar manually in the Microsoft Word document:
Step 1: Open a new or any existing Word document where you want to insert a calendar.
Step 2: Go to the Insert tab on the Ribbon. A toolbar window opens below the Ribbon once you click on it.
Step 3: Click on the Table option in the Tables section on the Ribbon.
Step 4: An Insert Table dialog box will appear.
Step 5: Select the number of rows and columns based on your need and press the Enter key.
Note: We are going for a seven-by-five (7*5) size table to create a sample calendar.
Step 6: At the top of the row, enter the names of days of the week, such as Sun, Mon, Tue, Wed, Thurs, and so on. To give the perfect shape to your calendar, you can also adjust the date or day column size according to your requirement. To see the final layout of the calendar, consider the screenshot below.
Step 7: Start adding the numbers in the boxes from which the first day of your month starts. To add numbers to the calendar, you can use the number keys from the keyboard.
Step 8: Once you create your calendar successfully, you adjust it and can save it in your desired location.
How to Save a Calendar
To save the calendar, you can use the following steps:
Step 1. Go to the File tab at the left corner of the ribbon. A list of File options will appear.
Step 2. Click on the Save As button. A Save As dialog box will appear.
Step 3. Browse the location where you want to save the file. Once you find the location, click on the Save button at the bottom of the screen.
Now, you can see that your calendar is saved in your desired location.
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Frequently Asked Questions
Can I print my calendar in Word?
Yes, you can print your calendar in Word. To do so, you will need to select the “Print” option from the “File” menu. From there, you can select the paper size, orientation, and other settings before printing your calendar.
Can I use a calendar in Word to remind myself of upcoming deadlines?
Yes, you can use a calendar in Word to remind yourself of upcoming deadlines. You can create a calendar in Word using the table feature or one of the many calendar templates available online. Once you have created your calendar, you can easily add deadlines and other events to the calendar to remind yourself.
Can I customize my calendar in Word?
Yes, you can customize your calendar in Word by adding or removing rows and columns, adjusting the size of the boxes, and adding numbers or titles.
Closing Thoughts
If you’re looking for an easy way to keep track of important dates, deadlines, and other events, inserting a calendar into your Word document is the perfect solution.
As mentioned in this article, there are three methods you can use to insert a calendar in Word. You can use Word templates, the Quick Table option, or create a calendar manually. Once you have created your calendar, you can save it in your desired location.
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Simon Sez IT taught Microsoft Word and other business software for over ten years. You can access 150+ IT training courses for a low monthly fee.
Simon Calder
Chris “Simon” Calder was working as a Project Manager in IT for one of Los Angeles’ most prestigious cultural institutions, LACMA.He taught himself to use Microsoft Project from a giant textbook and hated every moment of it. Online learning was in its infancy then, but he spotted an opportunity and made an online MS Project course - the rest, as they say, is history!
