How to Create a Monday Gantt Chart? – 8 Effective Steps

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The reason Monday.com‘s Kanban tool is so successful is that it’s so easy to use. It’s also because they focus on helping users build a clear workflow, so they also built a Monday Gantt chart tool to match.

Gantt charts are project management tools that allow you to organize your workflow in a graphical format, similar to how a timeline does. The key difference between Monday.com’s Gantt chart and others is that they remove all of the complexity generally involved with such a tool to simply show you what’s going on with the project on any given day.

If you’re not aware of how this works, a Monday Gantt chart shows you what has to be done and when.

They accomplish this by categorizing tasks into groups. It’s an excellent tool for project management, and you can learn how to utilize it by reading this “how-to” article.

Table of Content:

• Purpose of Monday Gantt Chart
• Benefits of Using Monday Gantt Chart
• Steps to Create a Monday Gantt Chart
• Monday Gantt Chart – In Summary
• Frequently Asked Questions

Purpose of Monday Gantt Chart

A Monday Gantt chart is an ideal project management tool because it allows an individual or company to track their plans of execution, monitor progress, and measure against objectives. Monday Gantt charts are typically used to manage any kind of project, whether it’s for business or personal.

The purpose of a Monday Gantt chart is to provide you with the resources you need to manage every aspect of the project. From start to finish, a Gantt chart can be used to plan, delegate, and oversee project activity. Because of its horizontal style, you can easily see how work accumulates over time, allowing you to actively track progress as you go.

In other words, using a Monday Gantt chart is a quick and simple way to describe the steps necessary to finish a project on time and within budget. This makes it much simpler to maintain early alignment among your project team and stakeholders.

Benefits of Using Monday Gantt Chart

• A Gantt chart gives a comprehensive perspective of the project’s phases, participants, and all of the tasks necessary to finish the project.

• Setting up distinct task deadlines and significant project milestones, especially if everyone can see the project’s Gantt chart, may assist everyone stay on the same page.

• You may manage team resources and assign tasks to various team members using a Gantt chart without placing an undue strain on any one person. When resources are well managed, the likelihood that a project will be finished on time increases.

• The benefit of using Gantt charts is that all project participants can update the percentage of completion for each of their responsibilities. Here, you can check how far your project is ahead of plan or behind schedule.

• Once you have a plan in place in the Gantt chart, you can start working on completing the task. No need to worry about remembering the next steps, who does what, or what may have been forgotten.

• Project members can see when they need to complete their tasks. They can also see if future tasks depend on it. When others see exactly what role they play in a project and how others depend on them, it gives real motivation.

• A few quick clicks will reveal a team member’s workload, their level of free time, and whether they might benefit from some more carrots.

• Project managers may hold their team members accountable and offer guidance along the way by using a gorgeous heatmap to visualize this data.

Handpicked Related Reads:

• HOW TO CREATE AN ASANA GANTT CHART IN 5 SIMPLE STEPS
• HOW TO CREATE A JIRA GANTT CHART USING PLUGINS[2022]
• HOW TO FORMAT A GANTT CHART IN MICROSOFT PROJECT

Steps to Create a Monday Gantt Chart

Step 1:

The first step before you create your Gantt chart view on Monday is to create new tasks for your board. 

To do so, press the “New Task” button on the top left corner of the board or you can even click on “Add task” to an existing group. 

To have a detailed project workflow you can add more than one group or task. 

Step 2:

Once you add tasks to your board, you can update the status, timeline, and other elements based on your project tracking needs. Ref. Img. Below:

Step 3:

Now that your board is set, you can now follow the steps to create your Gantt chart. 

Click on the “+” button next to the dashboard view, and choose the “Gantt view” from the dialogue box. 

After you click on the Gantt view the default view will automatically transform to your Gantt chart view like the image shown below:

Step 4:

After creating your Gantt chart, you should begin adding more tasks and groups with specific deadlines and due dates. Simply click on a task and fill out the necessary fields to accomplish this. Ref. Img. Below:

The Gantt chart can be updated as you progress with your project to show the state of each task at that time. You can make a job red, for instance, if it is running behind schedule.

Step 5:

You can download the Gantt chart after the project is finished by exporting it as an excel file or PDF. Ref. Img. Below:

Step 6:

To share the Gantt chart you should click on the three dots (burger icon) next to the Gantt view and choose the share settings from the dialogue box. 

Once you click that pop will appear for you to copy the board’s link and you can share the same with your team. 

Step 7:

To track and view task-based status in the Gantt view conveniently you can further use the filter and advanced filter options to fetch a specific task status or team member’s track or even project track. Ref. Img. Below:

Step 8:

Another useful feature in the Monday Gantt view is the “Baseline.” It helps you to name and set default timeline views for your tasks and project. You can go and change these settings anytime during the project based on your preferences. 

When you click on the “Baseline” a sidebar under the settings column will appear on the right side of your screen. There is a list of elements that you can edit using this feature like the timeline columns, groups, labels, path, and even the color of the tasks and projects. Ref. Img. Below:

Bonus Tip: You can automate the entire Gantt view board with a customized workflow to save up your time. To know more about how to automate your workflow on monday.com read this article. 

Monday Gantt Chart – In Summary

A Monday Gantt chart is an interactive project tracking method that allows for a more detailed representation of the tasks. They are used for project management and other operations as well as to monitor deadlines and meetings. It is easy to use since the chart is timeline based, and the process simplifies the experience of both planning and executing a project.

It saves up time and helps for better execution of projects. It increases team productivity since everyone on board can see what tasks and actions are yet to be completed. Thus, reducing the time for planning and execution. Best known for requiring simplifying the tasks within a project, a Monday Gantt Chart can be easily used to get more organized with the whole- project. 

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Frequently Asked Questions

Simon Calder

Chris “Simon” Calder was working as a Project Manager in IT for one of Los Angeles’ most prestigious cultural institutions, LACMA.He taught himself to use Microsoft Project from a giant textbook and hated every moment of it. Online learning was in its infancy then, but he spotted an opportunity and made an online MS Project course - the rest, as they say, is history!